Procurement Copilot
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Procurement & Supply Chain
Procurement Copilot
From requisition to the best PO, drafted, compared and ready to approve.
Turns reorder needs and requisitions into draft RFQs to your vendor panel, compares returned quotes on landed cost, lead time and reliability, and drafts the recommended purchase order for approval.
3–8%
material cost saved
Days → hrs
requisition-to-PO
3+ quotes
compared per buy
The impact
Faster, cheaper, more disciplined buying, with apples-to-apples vendor comparison instead of WhatsApp haggling.
3–8%
material cost saved
Days → hrs
requisition-to-PO
3+ quotes
compared per buy
Who it's for
- Plants where raw material is 50–70% of cost
- Buyers purchasing over WhatsApp with no quote comparison
- Promoters wanting an audit trail and rate history
- Firms enforcing approval limits and budget discipline
What you get
- Auto-drafted RFQs to your approved vendor panel
- Landed-cost quote comparison with reliability scoring
- Recommended vendor with reasoning and drafted PO
- Approval-limit routing and escalation
- Logged RFQ/quote/decision history for audit and negotiation
The pipeline
How it works, end to end.
Every step is built, benchmarked, and wired into your stack. Here is exactly what happens.
Need detected
A reorder point, requisition or BOM shortage triggers a buying need with quantity and required-by date.
RFQ to panel
The copilot drafts and sends RFQs to your approved vendors for that item, with specs and quantity.
Compare quotes
Returned quotes are normalised to landed cost (price + freight + tax + payment terms) and scored against lead time and past reliability.
Recommend & draft PO
It recommends a vendor with the reasoning and drafts the PO in your format/ERP.
Approve
The buyer/owner approves within budget limits; over-threshold buys route up the chain.
Track to delivery
The PO hands off to the supplier follow-up and three-way match flows.
Need detected
A reorder point, requisition or BOM shortage triggers a buying need with quantity and required-by date.
RFQ to panel
The copilot drafts and sends RFQs to your approved vendors for that item, with specs and quantity.
Compare quotes
Returned quotes are normalised to landed cost (price + freight + tax + payment terms) and scored against lead time and past reliability.
Recommend & draft PO
It recommends a vendor with the reasoning and drafts the PO in your format/ERP.
Approve
The buyer/owner approves within budget limits; over-threshold buys route up the chain.
Track to delivery
The PO hands off to the supplier follow-up and three-way match flows.
Under the hood
The data flow, wired into your tools.
Reads
- Reorder points and requisitions
- BOM shortages from inventory/ERP
- Vendor quotes (price, freight, tax, terms)
- Vendor reliability and past lead-time history
Produces
- Drafted RFQs to vendors
- Landed-cost comparison sheet
- Recommended PO with rationale
- Audit-ready procurement log
Before & after
What changes once it ships.
Buying done over WhatsApp with one or two vendors
Every buy compared across 3+ quotes on landed cost
Requisition-to-PO drags over days
Recommended PO drafted and ready to approve in hours
No record to audit or negotiate from
Full RFQ/quote/decision history and rate trail
Why it matters
The business case
Raw material is 50–70% of a manufacturer’s cost, so even a 3–8% saving on disciplined buying drops straight to profit, on a ₹20 crore material spend that is ₹60 lakh to ₹1.6 crore a year. Most SME purchase happens over WhatsApp with one or two vendors and no real comparison, leaving money on the table and no audit trail. A copilot that always collects 3+ quotes, compares them on true landed cost and keeps a rate history turns purchasing from gut-feel haggling into a measurable cost lever.
FAQ
Procurement Copilot: your questions, answered.
Does it choose vendors on its own?+
It recommends, you approve. It scores vendors on landed cost, lead time and reliability and explains the pick, but the PO is released by a human within your approval limits.
How does it compare quotes fairly?+
It normalises every quote to true landed cost (base price plus freight, taxes and the value of payment terms) so you’re comparing apples to apples, not just sticker price.
Can it work from our BOM and reorder levels?+
Yes. It reads BOM shortages and reorder points from your inventory/ERP/Tally to trigger buying automatically, so stock-outs don’t catch you off guard.
Will it respect our approval hierarchy and budgets?+
Yes. Approval limits, budget heads and escalation rules are built in, so small buys move fast while large ones route to the right approver.
Does it keep a record for audits and rate negotiation?+
Every RFQ, quote and decision is logged, giving you a clean trail for audits and a rate history to negotiate better next time.
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